NY Practice Partner

Choosing a Medical Credentialing Service: A Comprehensive Guide

Choosing a Medical Credentialing Service

Credentialing is a critical process in the healthcare industry, ensuring that providers meet the necessary qualifications to offer services to patients. Whether you’re managing a healthcare facility, a practice, or even a network of providers, choosing the right medical credentialing service can streamline your operations, mitigate risks, and ensure compliance. But how do you make the right choice? Let’s break down the three types of credentialing, the key performance indicators (KPIs) for credentialing, and the steps in provider credentialing—all while keeping in mind the purpose of credentialing in healthcare, which is foundational to the process.

1. What Are the Three Types of Credentialing?

Medical credentialing isn’t a one-size-fits-all process. There are different types of credentialing that apply to various levels of healthcare services. To better understand the landscape, it’s helpful to explore the three main types:

  • Primary Source Verification (PSV): This involves direct verification from the issuing source (e.g., medical schools, professional boards, etc.) to confirm that the provider’s credentials are legitimate and up-to-date.
  • Secondary Source Credentialing: Unlike PSV, secondary source credentialing uses available databases, such as the National Practitioner Data Bank (NPDB), to confirm a provider’s qualifications. This method is used when primary source verification isn’t feasible for all credentials.
  • Re-Credentialing: Re-credentialing occurs periodically, usually every two to three years, to verify that healthcare providers remain compliant with current standards. This is critical to ensure that their qualifications have not changed or expired.

2. What Is the KPI for Credentialing?

KPI for Credentialing

Key performance indicators (KPIs) are essential metrics used to evaluate the effectiveness of a credentialing process. By tracking these KPIs, healthcare administrators can improve efficiency and ensure that the credentialing process is not only thorough but also timely.

Some important KPIs to consider for credentialing include:

  • Turnaround Time: This tracks how long it takes to complete the credentialing process from start to finish. The faster this time, the more efficiently providers can begin offering services.
  • Accuracy Rate: Accuracy is vital for ensuring that credentialing details (licenses, certifications, insurance) are valid. Tracking this KPI helps minimize errors that could affect provider approval.
  • Provider Satisfaction Rate: It’s important to track how satisfied healthcare providers are with the credentialing process, as delays and poor communication can lead to dissatisfaction and loss of trust.
  • Compliance Rate: Ensuring that all providers meet the regulatory and licensing standards is essential for maintaining the integrity of healthcare services.

By optimizing these KPIs, you can ensure that the credentialing service you choose is not only effective but also aligns with your facility’s operational goals.

3. What Are the Basics of Provider Credentialing?

At its core, provider credentialing is the process of verifying the qualifications of healthcare providers. It ensures that a provider is qualified, trained, and legally permitted to provide healthcare services. Here’s a general overview of the provider credentialing process:

  • Step 1: Collect Documentation: Begin by gathering the necessary documentation from the provider, such as proof of education, licensure, certifications, work history, and malpractice insurance.
  • Step 2: Verify the Documents: After the documentation is collected, it must be verified by contacting the appropriate organizations (medical boards, educational institutions, etc.) or using a credentialing service that offers primary and secondary source verification.
  • Step 3: Review and Approve: Once verification is complete, the data is reviewed to ensure that the provider meets all required qualifications. Any discrepancies must be resolved before approval can be granted.
  • Step 4: Notify and Onboard: Once a provider is credentialed, notify them and begin the onboarding process. This includes setting up them in the system and enabling them to start seeing patients.

Credentialing is not only important for ensuring compliance with regulations but also for building trust with patients. 

4. What Is a Credentialing Checklist?

A credentialing checklist is a useful tool that helps ensure no step is overlooked in the credentialing process. It provides a step-by-step guide for collecting and verifying the necessary documents, as well as monitoring progress throughout the credentialing process.

Here’s a basic credentialing checklist:

  • Provider’s Personal Information (name, contact info, SSN)
  • Professional Licenses and Certifications
  • Work History and References
  • Malpractice Insurance Coverage
  • Board Certifications
  • Educational History
  • Proof of Continuing Education
  • Background Checks
  • Primary and Secondary Source Verifications

Maintaining a comprehensive checklist ensures accuracy and minimizes delays. If you’re considering outsourcing credentialing or optimizing your internal processes, this checklist is a great tool to streamline operations.

Conclusion: Streamlining Credentialing with the Right Service

Choosing the right medical credentialing service is essential to maintaining a streamlined, efficient, and compliant healthcare system. By understanding the different types of credentialing, tracking the right KPIs, and following a systematic process, you can ensure that your healthcare providers are qualified to deliver quality care.

A credentialing checklist is a vital tool to help stay organized and ensure that no step is overlooked. For more details on the importance of credentialing in healthcare and its impact on patient safety and service quality, don’t forget to read our previous blog, What Is the Purpose of Credentialing in Healthcare.

Scroll to Top